24. Request for Access to Restricted Theses & Dissertations

Allows researchers to access restricted theses and dissertations under certain restrictions (OVCRD Memorandum No. FRN 15-038) due to the nature of said materials.

Office or Division:University Library
Classification:Complex
Type of Transaction:Government to Citizen, Government to Government
Who may avail:Non-UP Users, UP Students, and UP Employees
CHECKLIST OF REQUIREMENTSWHERE TO SECURE
1. Duly Accomplished Theses Request Form (1 copy)College / Unit Libraries
2. Valid ID, Temporary Library Card for Students (if they yet to be issued the ID), or Copy of Appointment Documents for Faculty MembersOffice of the University Registrar
Main Library or College / Unit Libraries
Human Resources Development Office
3. If requesting party is a student, Personnel, researchers, or faculty of the University, a signed Conforme shall be submitted to the Library or College/Unit where access to the thesis/dissertation is being requested. A written permission from the author or the adviser of the Thesis/Dissertation.Author or adviser of thesis or dissertation
4. If the requesting party is Non-UP, Non-Disclosure Undertaking signed and notarized by the requesting party, provided that one of the witnesses shall be from the Intellectual Property and Technology Transfer Unit (IPTTU) of the Office of the Vice-Chancellor for Research and Development (OVCRD)Intellectual Property and Technology Transfer Unit (IPTTU) of the Office of the Vice-Chancellor for Research and Development (OVCRD)
CLIENT STEPSAGENCY ACTIONFEES TO BE PAIDPROCESSING TIMEPERSON RESPONSIBLE
For UP students and employees    
1. Submit written permission with access approval of the author/adviser together with the signed Conforme1. Personnel will collect the documentsNONE3 MinutesLibrary Personnel
College / Unit Libraries
2. Accomplish Theses Request Form and submit valid ID2. Verify ID presented. Collect accomplished form after usageNONE3 Minutes 
3. Locate and pull-out from the restricted area the theses / dissertations3. Personnel will assist the user/s if necessaryNONE5 Minutes 
CLIENT STEPSAGENCY ACTIONFEES TO BE PAIDPROCESSING TIMEPERSON RESPONSIBLE
For Non-UP members    
1. Proceed to the Information Services and pay the research fee1. Information Services Personnel will issue receipt and discuss the access policy to the usersUniversities / colleges and private researchers: PHP 50 / Day PHP 450 / semester PHP 350 / midyear
State or public universities and government researchers: PHP 20 / Day PHP 450 / semester PHP 300 / midyear
5-10 MinutesLibrary Personnel College / Unit Libraries
2. Submit written permission with access approval of the author/adviser together with the Non-Disclosure Undertaking signed and notarized by the requesting party, provided that one of the witnesses shall be from the Intellectual Property and Technology Transfer Unit (IPTTU) of the Office of the Vice-Chancellor for Research and Development (OVCRD)2. Personnel will collect the documentsNONE3 Minutes 
3. Accomplish Theses Request Form and submit valid ID3. Verify ID presented. Collect accomplished form after usageNONE3 Minutes 
4. Locate and pull-out from the restricted area the theses / dissertations4. Personnel will assist the user/s if necessaryNONE5 Minutes 
TOTAL:11 Minutes (for UP members), 16-21 Minutes (for non-UP)