Allows researchers to access restricted theses and dissertations under certain restrictions (OVCRD Memorandum No. FRN 15-038) due to the nature of said materials.
| Office or Division: | University Library |
| Classification: | Complex |
| Type of Transaction: | Government to Citizen, Government to Government |
| Who may avail: | Non-UP Users, UP Students, and UP Employees |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
|---|---|
| 1. Duly Accomplished Theses Request Form (1 copy) | College / Unit Libraries |
| 2. Valid ID, Temporary Library Card for Students (if they yet to be issued the ID), or Copy of Appointment Documents for Faculty Members | Office of the University Registrar Main Library or College / Unit Libraries Human Resources Development Office |
| 3. If requesting party is a student, Personnel, researchers, or faculty of the University, a signed Conforme shall be submitted to the Library or College/Unit where access to the thesis/dissertation is being requested. A written permission from the author or the adviser of the Thesis/Dissertation. | Author or adviser of thesis or dissertation |
| 4. If the requesting party is Non-UP, Non-Disclosure Undertaking signed and notarized by the requesting party, provided that one of the witnesses shall be from the Intellectual Property and Technology Transfer Unit (IPTTU) of the Office of the Vice-Chancellor for Research and Development (OVCRD) | Intellectual Property and Technology Transfer Unit (IPTTU) of the Office of the Vice-Chancellor for Research and Development (OVCRD) |
| CLIENT STEPS | AGENCY ACTION | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| For UP students and employees | ||||
| 1. Submit written permission with access approval of the author/adviser together with the signed Conforme | 1. Personnel will collect the documents | NONE | 3 Minutes | Library Personnel College / Unit Libraries |
| 2. Accomplish Theses Request Form and submit valid ID | 2. Verify ID presented. Collect accomplished form after usage | NONE | 3 Minutes | |
| 3. Locate and pull-out from the restricted area the theses / dissertations | 3. Personnel will assist the user/s if necessary | NONE | 5 Minutes |
| CLIENT STEPS | AGENCY ACTION | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| For Non-UP members | ||||
| 1. Proceed to the Information Services and pay the research fee | 1. Information Services Personnel will issue receipt and discuss the access policy to the users | Universities / colleges and private researchers: PHP 50 / Day PHP 450 / semester PHP 350 / midyear State or public universities and government researchers: PHP 20 / Day PHP 450 / semester PHP 300 / midyear | 5-10 Minutes | Library Personnel College / Unit Libraries |
| 2. Submit written permission with access approval of the author/adviser together with the Non-Disclosure Undertaking signed and notarized by the requesting party, provided that one of the witnesses shall be from the Intellectual Property and Technology Transfer Unit (IPTTU) of the Office of the Vice-Chancellor for Research and Development (OVCRD) | 2. Personnel will collect the documents | NONE | 3 Minutes | |
| 3. Accomplish Theses Request Form and submit valid ID | 3. Verify ID presented. Collect accomplished form after usage | NONE | 3 Minutes | |
| 4. Locate and pull-out from the restricted area the theses / dissertations | 4. Personnel will assist the user/s if necessary | NONE | 5 Minutes | |
| TOTAL: | 11 Minutes (for UP members), 16-21 Minutes (for non-UP) |