CONTENTS
- Introduction
- Why cite your sources?
- Microsoft Word Built-in Citation Maker
- Steps on How to Use Microsoft Word Built-in Citation
- Outro
TRANSCRIPT
Hello and Welcome to Learning is Easy @ Your Library.
Mabuhay! This video will show you how to Use Microsoft Word Built-in Citation Maker.
This video is brought to you by the Information Services and instruction Section of the University Library UP Diliman.
Why cite your sources?
During college life you will deal with a lot of research, one thing you should know is to cite your sources.
Why cite your sources?
Citing your sources is important for a variety of reasons, including:
It gives credit to the authors of the sources you used
It provides your reader with more information about your sources
It shows your credibility
It prevents plagiarism
Microsoft Word Built-in Citation Maker
Citation is something that all scholars should know as part of your research work. One way of doing citations is by using online citation generators such as Citation Machine, BibMe, and CiteThisForMe. However in recent years these websites have been bought by a conglomerate which shows more interest in filling these with ads and sponsored offers instead of building an easy to use website for citing.
With Microsoft Word’s built-in citation tool, you can create not just a single citation but also entire bibliographies.
Steps on How to Use Microsoft Word Built-in Citation
1.Choose your citation style
Select the proper style for your citations by going to the Ribbon bar at the top, then the References tab, then at Citations & Bibliography. It defaults to APA, 6th edition.
In the library orientations we primarily use APA style in our examples since it is most familiar to us, it is the citation style used in the School of Library and Information Studies. From what we gather it is also the preferred citation of the social sciences.
In the Institute of Biology, their guidelines on Literature Cited for undergraduate theses state that ‘the journal style for citing references will depend on the preference of the Adviser.
In the Engineering Library, they provide resources on how to cite MLA, APA, and Chicago styles.
2. Add your sources
Click the Insert Citation button to add your sources. Here is how it looks like on Office for Mac:
The ‘Type of Source’ drop down menu lets you add other types of materials such as an article from a journal, electronic document from a website, etc. It then updates the fields in the form.
At the bottom there is a ‘Show all bibliography fields’ checkbox if you want to include more details, such as:
You need to specify the page numbers
You are to include the timestamp when it was accessed for electronic documents (example to the right)
You are adding an article from a journal
You can also use it to differentiate the sources if they come from the same book or author.
After adding the sources they will be saved in Word and can be used in other documents.
3. Create a bibliography
The Bibliography button allows you to generate a list of citations that you used for your document. This is automatically arranged in alphabetical order.
When you hover your cursor over it a dropdown box appears with the following options:
Update citations and bibliography
The bibliography does not update automatically and will stay the same even after closing and opening the document. Remember to use this option after adding new references.
Convert bibliography to static text
Individual professors and college style manuals often have their own preference on how to format the bibliography, so use the MS Word citation tool to collect them in one place before converting to plain text when your paper is about to be finalized.
NOTE: After converting, it will stay as plain text and you lose the update button. You have to create a bibliography again if you want to regain the update functionality.
Postscript
Now that you have reached the end of the video, for further assistance or additional concerns, you may also send us an email via libraryinfo.updiliman@up.edu.ph or call our telephone number 8981-8500 local 2861.
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Good luck on your research.
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