Special Collections

THE COLLECTION

The materials in the Special Collections Section are library materials separated from the general collection because they are of a certain form, on a certain topic/subject, of a particular period or geographical area, rare, fragile or valuable.

The collection consists of rare books and other types of Filipiniana materials. They usually do not fall into any of the conventional categories like books and serials. They may be rare, unique, out of print, unpublished and non-textual. They supplement or offer information on various subjects not readily available in the Book and Serials Section.

 

THE MATERIALS

  • Art Works. Original two-or three-dimensional works of art, e.g., paintings, drawings, sculpture, etc. Majority of the art works are donated by private collectors and artists. These are arranged by medium and by artist. There is an index to art works that is ready for use.
  • Local History. Collection of information on Philippine provinces, cities, towns and barrios in the form of brochures, souvenir programs, statistics, reports, clippings, etc. The collection is arranged by towns, cities, provinces and regions.
  • Maps and Atlases. Consists of maps of regions, provinces and towns. They are political, geographic, topographical and base maps. They can be searched through the WebOPAC.
  • Personal Papers. Collection of historical documents and unpublished or original literary works written in major Philippine languages. There are two types of personal papers:
  • Vernacular Collection. Rare materials, manuscripts and personal papers that are largely of literary materials written in the major Philippine languages. Includes works in Tagalog, Pampango, Bicolano, Ilocano, Cebuano and Hiligaynon.
  • Historical Collection. Consists of significant historical events in Philippine history, histories of provinces, cities and towns, Japanese Occupation, etc.
  • Picture/Photograph Collection. Consists of portraits and photographs of scenarios, people, edifices, churches, costumes, places and many others depicting the significant aspects of Philippine socio-cultural, political and economic life from the earliest to the present. This also includes the Harry Whitfield Harris Collection which consists of pictures on Philippine scenes, peoples and edifices from North Luzon to Zamboanga at the close of the 19th century and early 1900s. The Harnish Collection is available on CD-Rom at the General Reference Section.
  • Radical Papers. This collection consists of pamphlets, brochures, and other materials against the Martial Law in the Philippines (1972-1981), and materials on Communism in the Philippines.
  • Rare Books. Consists of books published from the 16th to the early 20th centuries, the procurement or acquisition of which may no longer be possible or ascertainable because they are out of print or are the only existing copies available. Most of these are available in microfilm. They are accessed through the book data base.
  • Rare serials. Consists of periodicals from the 19th to the 20th century, across all topics and interests, many of which are discontinued. Most are available in microfilm.
  • Rizaliana Papers. A compilation of materials pertaining to Dr. Jose Rizal, including his works. Materials are culled from various publications (books, periodicals, ephemera); some are photocopies of materials unavailable locally. Date range of these materials are from the late 1890s to 2000. Also includes photos and microfilm printouts.
  • Speech File. Collection of speeches by prominent Filipinos on various occasions and events. The materials are arranged alphabetically by the speaker’s name.
     

Policy on Duplication of Materials

Readers are required to fill up a photo-duplication slip before having any materials from the Special Collection duplicated. All materials from the Special Collections may not be taken out of the building.

The following materials can be duplicated only via the photocopying machine located within the University Library.

  1. Published Materials
  2. Personal Papers
  3. Maps and other cartographic materials
  4. Rare Books and Rare Serials

Please note that the Special Collections may refuse the duplication of such materials if

  1. It is detrimental to the physical condition of the book
  2. It violates the Intellectual Property Code of the University
  3. It violates the restrictions set by the donors
  4. Such other reasons that the library deems

 

Publication and Citation

Researchers must obtain permission to publish copies of materials under copyright from the copyright owner. If the copyright owner is the University Library, a letter must be sent ot the University Librarian requesting permission to publish.

Researchers must properly cite and acknowledge the copyright owner in the published material; title of the collection, adn the following lines (whichever is applicable)

  • [Title of material], [Name of Collection], Special Collections Section, University of the Philippines Diliman

E.g.

  1. Portrait of President Carlos P. Romulo, Art Collection, Special Collections Section, University of the Philippines Diliman.
  2. Veneration with Understanding by Armando Malay, Rizaliana Collection, Special Collections Section, University of the Philippines Diliman.

 

Revoking of Privileges

Researchers must handle all materials properly and follow all library rules and regulations.

Library privileges of researchers caught violating any of the above regulations will be revoked.